What Are Acceptable Forms of Id for I9

What Are Acceptable Forms of Id for I9

U.S. Social Security account number without restriction. A laminated card is acceptable. A card that contains one of the following restrictive labels is not an acceptable List C document: You can accept a List A document because these documents are acceptable for both identity and work authorization. If the applicant does not have a document in list A, they must give you a document from list B and a document from list C. The United States Customs and Immigration Service (USCIS) lists documents that are acceptable as identity verification and work permits. You cannot accept a receipt stating that the employee applied for an initial work permit. You also can`t accept receipts if the job takes less than three business days. For a list of eligible supporting documents for Form I-9, see Table 1 in Section 4.3, Acceptable Receipts. Examples of acceptable work permit documents issued by the Department of Homeland Security (List C#7), please visit uscis.gov/i-9-central. The employee will show you documents about identity and work authorization. As an employer, you review the documents and confirm that they are acceptable.

The Process of Completing Form I-9 involves two steps: List A documents display both identity and eligibility for employment. Employees who provide an acceptable List A document should not be asked to provide another document. Some documents in List A are actually a combination of 2 or more documents. In this case, the documents submitted together are considered to be a list A document. Before hiring your first employee, make sure you have a stock of I-9 forms on hand. You can use multiple versions of the form: In addition, a permanent resident card with a sticker issued by USCIS that extends its validity is a List A document and acceptable for Form I-9. An employee must provide a list A document or combination of documents (which displays both identity and eligibility for employment) or a list B document (which displays identity) and a list C document (which indicates eligibility for employment) or an acceptable receipt of these documents within three business days of the start of payroll work. The employee who submits a receipt must present the actual document at the end of the validity period of the receipt or when he or she receives the document, whichever comes first. An employee who submits a List A document is not required to submit List B and List C documents.

Do not require an employee who submits List B and List C documents to present a List A document. The following list is general and does not provide details on document requirements. See this list of authorized documents for document images and more details on requirements or instructions for Form I-9. Some work permit documents issued by DHS include, but are not limited to, Form I-94 Arrival/Departure Record issued to asylum seekers or non-immigrants with the right to work (for example. B, non-immigrants H-1B) based on their immigration status, Form I-571, Refugee Travel Document (PDF), unexpired Form I-327, Return Permit, Form N-560, U.S. Certificate. Citizenship or Form N-561, Replacement Citizenship Certificate (PDF, 40.3 KB), or Form N-550, Certificate of Naturalization or Form N-570, Replacement Certificate of Naturalization (PDF, 176.3 KB). A Form I-797 issued to a conditional resident, when combined with their expired Form I-551, may be an acceptable Document in Schedule C.

The Form I-9 Contact Center can help you answer questions about documents issued by DHS. Identity documents (must be used with a List C document): Companies must ensure that all new employees are eligible to work in the United States. New employees must verify both their identity and their eligibility for employment. This verification process includes Form I-9. The passport must include a temporary stamp of Form I-551 or a printed note of Form I-551 on a machine-readable immigrant visa (MRIV). Employees may submit any of the following unexpired List C documents: This document filing and review process must be completed immediately after hiring: The passport must be presented with Form I-94 or Form I-94A, which states that nonimmigrants are admitted under the Pact of Free Association between the United States and the FSM or RMI. Form I-9 does not require an employee to provide a Social Security number, nor does it require a photo on identification documents (List B). Acceptable documents must prove both (1) the identity of the person and (2) the work permit. There are three lists of documents. The 1.

In May 2017, USCIS began issuing redesigned cards that no longer display the person`s signature. However, some cards issued after May 1, 2017 may still display the previous format. Both the old and new cards will remain valid until the expiry date indicated on the card. These cards are also known as “green cards”. A foreign passport must be accompanied by a Form I-94/94A Arrival-Departure Registration, which has the same name as the passport and includes confirmation of the person`s non-immigrant status and authorization to work for a specific employer based on that status. In preparation for completing the rest of form I-9, please gather the necessary paperwork to complete your I-9 no later than the first day. For instructions, see the USCIS quick link at the top right of this website to help you choose the right documentation. Documents must be original and not expired. This section contains many examples of documents from the Lists of Acceptable Documents on Form I-9 that an employee can submit to determine their work permit and identity.

However, this section does not contain all variants of a particular document, and new versions of a document may become available after this guide is published. We do not expect you to be an expert in documents, but we do expect you to accept documents that seem reasonably authentic and relate to the person presenting them. . Step 2 – In Section 2, the employer reviews the documents The previous version of the maps was published after the 30th century. April 2010 and may or may not contain a signature. A signature is not required for the card to be valid for Form I-9, Verification of Employment Eligibility. In April 2013, Form I-94 was automated at airports and seaports. U.S. Customs and Border Protection no longer automatically provides travelers with a paper copy of Form I-94. Travelers can access information on Form I-94 through the U.S. Customs and Border Protection website or request a paper I-94 form during the inspection process. Some employees (including legal residents, asylum seekers, and refugees) may present documents with an expiration date.

You may need to double-check the employee`s work authorization when certain documents in List A or List C expire. For more information about reverification, see Section 5.0, Complete Section 3. USCIS includes expiration dates for certain documents issued to individuals with permanent work permits. If your employee`s document contains a future expiration date: For minors under the age of 18 and some persons with disabilities who are unable to provide one of the identification documents listed, special notices may be used in place of a list B document. Documents proving both identity and eligibility (no additional documents required): Examples of many of these documents can be found in Part 13 of the Employer Handbook (M-274). Step 1 – The employee completes section 1 and confirms (confirms with evidence) the submitted documents. . You do not need to send form I-9 and documents to USCIS. Keep everything in your employees` files so that information is available in case of an audit or inspection. For more information, see the USCIS Employer Guide: Instructions for Completing Form I-9 or visit I-9 Central on the USCIS website. Permanent resident card marked “Signature cancelled”: U.S.

Customs and Immigration. “USCIS Form I-9 Instructions,” page 6. Accessed March 30, 2021. Driver`s license or ID card issued by a state or territory far from the United States, provided it includes a photo or information such as name, date of birth, gender, height, eye color, and address. Employees can submit a selection from List A or a combination of a selection from List B and a selection from List C. This document can only be used if the deadline for endorsement has not yet expired and the proposed employment does not conflict with the restrictions listed on Form I-94 or I-94A, Protocol of Arrival and Departure. . . . .

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